Meetings in 2025 are more data-dense than ever, and the transcription apps help us turn every conversation into shareable knowledge without anyone scrambling for notes. There are many transcription tools that not only convert speech to text but also generate AI summaries and tag speakers to support multilingual teams.
Teams spread across locations benefit from transcripts, as they ease strain from constant meetings and let those who missed discussions review updates quickly. This guide covers the 10 best meeting transcription app picks that can help you take clear notes and capture action items without any misunderstanding.
Part 1. What are the 2 Types of Meeting Transcription Services?
Before moving towards the best tools to transcribe meetings, it is important to know about the types of meeting transcription services.
1. Dedicated Transcription Apps
These applications usually provide such features as speaker labeling, topic tags and support of multiple languages. Specific transcription applications are oriented to maximum accuracy, AI functionality, and cross-platform adaptability. These apps are mostly used by sales, research, and teams due to the integration with CRMs and project tools to obtain transcripts of Zoom, Google Meet, and in-person recordings.
2. Built-in Platform Transcriptions
Many video-conferencing tools offer a built-in transcription feature that allows everyone to access transcripts with a one-click setup. These features enable users to take quick notes at no extra cost, although they offer fewer customization options and weaker cross-tool workflows. Compared to the dedicated transcription tools, their accuracy varies across different accents and noisy environments.
Part 2. 10 Best Meeting Transcription Apps for Meeting Notes
Having discussed the two types of meeting transcription services, let’s uncover the 10 best meeting transcription app picks that help you take clear notes.
1. BlipCut AI Video Translator
BlipCut AI Video Translator is an all-in-one solution for AI video and audio localization that helps users translate, dub, subtitle, and transcribe content across 140+ languages. Its voice cloning and lip sync features are experts in generating natural-sounding results and break language barriers via user-friendly processing. Besides, it supports batch file processing to transcribe multiple meetings into searchable assets for global audiences.
Unlike other transcription apps, BlipCut AI Video Translator uses advanced AI models like ChatGPT and DeepSeek to transcribe audio/video into text with timestamped outputs and transcripts. In addition, it allows users to upload files or paste links and download transcripts in TXT, SRT, and VTT formats to get easy meeting notes.
Guide to AI Transcription Through BlipCut AI Video Translator
This guide explains how BlipCut AI Video Translator is used to transcribe meeting audio to text files.
Step 1. Access The Platform and Navigate to AI Transcription
Open BlipCut AI Video Translator, find the AI Transcription option inside the More Tools section.
Step 2. Select Original and Target Subtitle Language
Press the Upload Video button to upload the meeting file, choose Original Language and Target Subtitle Language if translation is needed, and hit the Generate button.
Step 3. Download The Transcribed Meeting File
Once the transcription is done, read the transcription and make changes if needed. Next, choose your preferred format and press Export to save the transcript.
2. Otter.ai
Otter is an AI meeting assistant that transcribes conversations in real time and produces summaries and action items across conferencing platforms. It offers coordination features like comments and shared folders, with an AI Chat for query notes to automate meeting documentation.
Key Features
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Transcription with multi-speaker identification and live summaries.
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A Chrome extension is available for no-bot capture in Meet.
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Automatic slide capture and action items for faster reviews.
Pros
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Provides auto-join and cross-platform setup with search.
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Saves time with AI summaries and action-item extraction.
Cons
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Only supports Spanish, French, and English.
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Manual cleanup needed for grammar correction.
Pricing Plans
Pro: $8.33/user/month
Business: $20/user/month
3. Krisp AI
Krisp AI is a meeting transcription software that combines noise cancellation with recording, transcription, and AI-generated summaries to produce clear meeting notes. It facilitates distraction-free call quality and productivity with transcript-only, audio, or video modes. This tool offers post-meeting summaries and action items so teams can review key decisions without manual notetaking.
Key Features
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Connect meeting summaries and tasks directly into workspaces.
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Offers AI suggestions by reviewing the previous conversations.
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Use AI noise cancellation to filter out echo and unwanted disturbances in calls.
Pros
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Certified compliance with major security standards.
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Allows for uploading recordings for transcription later.
Cons
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Limited advanced editing and deep workflow integrations.
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Noise suppression may struggle in very loud environments.
Pricing Plans
Pro: $8/user/month
Business: $15/user/month
4. Notta
It is an AI notepad and transcription service that captures meetings and converts speech to editable text and supports multiple languages. It includes AI summaries and shareable links with centralized transcripts, which enables anyone to quickly review and share meeting notes.
Key Features
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Transcriptions can be edited and exported to various file formats.
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Converts audio into text in 58 languages worldwide.
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Allows connection with third-party apps with Zapier integration.
Pros
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Accurate live transcription for online and in-person meetings.
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Easy-to-use interface without complex editing features.
Cons
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Can’t download scripts on Notta free plan.
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Bot-based capture and accuracy issues in noisy environments.
Pricing Plans
Pro: $13.99/month
Business: $27.99/user/month
5. Sonix
Sonix is an automated transcription platform that helps transcribe meetings and convert audio and video into text with an in‑browser editor. Created to develop summaries, chapters with themes and topics, and is used to surf up insights rapidly.
Key Features
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Allows 53+ languages in speech-to-text.
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Creates and exports editable SRT and VTT video files.
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Provides layers of data protection and privacy controls.
Pros
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Accurate AI transcription with quick turnaround times.
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Offers pay-as-you-go and team subscriptions for wider accessibility.
Cons
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Incorrect transcriptions in multi-speaker environments.
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No live or real-time transcription available.
Pricing Plans
Pay-as-you-go: $10/hour transcription
Premium: $5/hour AI transcription, $16.50 platform fee
6. Fireflies.ai
Fireflies.ai is an AI meeting assistant that records, transcribes, and summarizes conversations across Zoom, Google Meet, Teams, and more. It helps teams focus on discussions instead of manual notetaking by generating searchable notes, action items, and insights.
Key Features
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Convert meeting audio into text across more than 100 languages such as English and Spanish.
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Recognizes multiple speakers in meetings and audio files.
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Supports automatic switching between languages from meeting to meeting.
Pros
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Offers 95% accurate transcriptions during meetings.
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GPT-4 powered AskFred enables instant Q&A and summaries.
Cons
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Overloaded design and noticeable lag when entering or handling meetings.
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Limited to 800 minutes of transcription per month in free plan.
Pricing Plans
Pro: $18/user/month
Business: $29/user/month
Enterprise: $39/user/month
7. Rev
The best meeting transcription app that offers human and AI transcriptions with subtitles and captions, used by legal, journalism, and enterprise teams worldwide. It provides AI-powered prompts, summaries, and an AI Notetaker that integrates with multiple video conferencing platforms. Rev offers meeting minutes templates so users can use the same template again and don’t need to start from scratch.
Key Features
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Offers an AI chat feature to summarize meetings and take out action items from them.
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Breaks down lengthy conversations into highlights with time-marked transcript links.
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Gives users the option to store and distribute chosen snippets from transcripts and audio files.
Pros
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Transcribes with 96% AI and 99% human transcription.
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Personal dictionary addition for human transcription.
Cons
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Limited to English and 45 minutes of AI transcription per month in free plan.
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Slow turnaround time and high cost for human transcription.
Pricing Plans
Basic: Starting at $14.99/month
Pro: Starting at $34.99/month
AI Transcription: $0.25/audio minute
Human Transcription: $1.99/audio minute
8. Trint
Trint is a speech to text conversational tool that aids users to convert audio, video, and live conversations into written words. This platform renders transcripts in 70+ languages that assist multilinguals to work across various markets.
Key Features
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Converts speech-to-text in over 40 languages with auto-language detection.
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Enables users to playback and edit live transcriptions for accurate notes.
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Trint’s AI summarizes long transcripts while finding quotes and key insights.
Pros
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ISO-27001 certified with EU/US data residency.
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Speaker labels with timestamped playback for quotes verification.
Cons
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No audio recording from the web feature is available.
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Take too long for bulk voice transcription.
Pricing Plans
Starter: $80/user/month
Advanced: $100/user/month
9. Alice
Alice is an online AI assistant service which is utilized to transcribe meeting audio to text and assist users in summarizing and taking actions on information throughout documents. Its AI agent responds to the questions, summarizes the main points and produces drafts based on reliable sources.
Key Features
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Import multiple audio format files and get documents in PDF, DOC, and more.
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It has more than 100 languages and varieties of dialects in audio-to-text conversion.
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Bulk recording management with team permissions and centralized billing.
Pros
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Bought minutes never expire until used.
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Built-in voice recorder and simple capture workflow.
Cons
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Users can’t add comments on transcripts.
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Limited editing features for transcription editing.
Pricing Plans
Lite: $9.99/hour
Standard: $4.99/hour
Large: $2.99/hour
10. Happy Scribe
Happy Scribe is an online transcription and subtitling platform that offers automated AI and human-made services across 120+ languages. It converts audio and video into editable text and time-synced subtitles, along with features like speaker detection.
Key Features
- Offers multi-format export in TXT, DOCX, and SRT.
- Produces accurate same-language captions almost instantly
- Advanced timestamped editing with project sharing and comments.
Pros
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AI outputs reach about 95% precision, while human review boosts it to 99%.
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Simple interface for professional and casual users.
Cons
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Human transcription is expensive and takes so long.
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Trial access provides ten minutes of transcription at no cost.
Pricing Plans
Pay as you go: $12/hour
Lite: $9/month
Pro: $29/month
Business: $89/month
Part 3. Comparison of the 10 Best Meeting Transcription Apps
Now that we have explored the best picks of an app to record meetings and transcribe, let’s compare these tools to help you choose the best for your needs.
| Tools | Integrations | Deployments & Platforms | Differentiators |
|---|---|---|---|
| BlipCut AI Video Translator | YouTube import, subtitle file export formats | Web app, Windows, Mac, Chrome extension | AI transcription, translation, and video dubbing |
| Otter | Google/Outlook Calendar, Zoom, Meet, Teams, Google Drive/Docs | Web, iOS, Android, Chrome extension | Meeting agent with real-time notes and action items |
| Krisp AI | Major conferencing apps | macOS, Windows, Chrome extension | Noise cancellation and echo removal for calls |
| Notta | Google/Outlook Calendar, Zoom/Meet/Teams, cloud drives | Web, iOS, Android, Chrome extension | Transcription with optional translation add-ons |
| Sonix | Google Drive, Dropbox, editor/NLE exports, API | Web app, API | Word-level timecodes and powerful search |
| Fireflies.ai | CRMs, project tools, ATS, Slack, 60+ integrations, 200+ AI apps | Web, iOS, Android, Chrome extension, meeting bot | Conversation intelligence and post‑meeting automation |
| Rev | Cloud exports, editor, API, mobile capture | Web, iOS, API | AI or human transcripts with workflow add‑ons |
| Trint | Newsroom/MAM tools, collaboration suites | Web app | Live transcription with collaborative editing |
| Alice | Slack, Notion, Dropbox, OneDrive, Gmail, Teams, webhooks | Web, iOS, Mac, webhooks | Pay‑as‑you‑go hours that never expire |
| Happy Scribe | Subtitle/transcript export formats, editor integrations, API | Web app | Professional subtitle workflows with AI and human services |
Conclusion
For small and enterprise-level businesses, the right transcription app to record and transcribe meetings can help them make their workflows more insightful and straightforward. Therefore, in this article, we have listed the top 10 meeting transcription tools with their complete breakdown. Among these tools, BlipCut AI Video Translator stands out by combining AI-powered transcription with translation capabilities.
FAQs on Meeting Transcription Apps
Q1. Can these apps transcribe multiple languages?
A1: Yes, many meeting transcriptions apps support multiple languages, e.g., BlipCut AI Video Translator supports 100+ languages for transcription tasks.
Q2. Are meeting transcription apps secure?
A2: The meeting transcription apps can be secure if they offer audited certifications, strong encryption, role-based access, and clear no-training-on-customer-data policies.
Q3. What is the best transcription app free?
A3: There isn’t a single best meeting transcription software because needs vary by accuracy, time limits, and language support. Consider using BlipCut AI Video Translator to transcribe content and generate multilingual subtitles with translations in one workflow.
Q4. Is there an app to transcribe Teams meetings?
A4: Yes. Microsoft Teams includes built-in transcription on eligible plans, and third-party apps like Otter, Notta, Fireflies, and Rev can also transcribe Teams meetings.
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Blake Keeley
Editor-in-Chief at BlipCut with over three years of experience, focused on new trends and AI features to keep content fresh and engaging.
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